I will begin personal tax preparation in the second week of March. To enable me to prepare your tax return, you will need to send me your tax data.
I prefer to receive your information in PDF format. If you do not have access to a printer/scanner I highly recommend the smartphone app, Adobe Scan, which will scan excellent PDF copies of your tax data from your phone, once you have set up the app to scan to PDF format. Simply save your scans to your tax folder in your computer or Dropbox or Google Drive.
The Tax Organizer (questionnaire, see downloadable version below or ask me to send you a copy) is already in fillable PDF format. Please complete the questionnaire and include it in your tax folder.
You need to ensure that you have set-up a working "My Account" at the CRA website, and authorized me as your online representative.
Send me your complete tax folder using Dropbox, or Google Drive, or e-mail attachment, using the following folder naming convention: Taxes (John Doe). Thank you.
HOW YOU AND I COLLABORATE:
The things I do:
- I will receive, organize, and consolidate your tax information, slips and other data necessary (e.g. Tax Organizer, your notes and clarification) to prepare your personal tax return.
- I will compare the current information you provide with the prior year information looking for items or information that you might have missed or overlooked. However, the onus is always on you to provide all relevant tax slips and information.
- I will review the Tax Organizer you provide, looking for changes during the tax year (e.g. address, phone#, marital status, children, etc.), as well as any notations or questions.
- I will prepare personal tax returns in the order that I receive complete tax folders. It's a busy time, so it may take a couple of weeks for your tax return to be prepared.
- If I have questions concerning your tax information, I will communicate via e-mail, text or phone call. Please ensure the Tax Organizer has current information.
- Once your return has been prepared, I will e-mail a PDF copy for your review and approval. At that time I will also provide form T183 authorization for me to e-file your return to CRA on your behalf, which you must sign and return to me ASAP.
- Based on your approval (via your timely e-mail response to me), and the signed and returned Form T183, and receipt of your e-transfer invoice payment, I will e-file your tax return on your behalf with CRA.
The things you do:
- Gather all your tax information, slips, receipts ready to scan.
- Scan each document in PDF format using a printer/scanner or Adobe Scan app (see above), or some other equivalent scanner, saving the aptly named files into your tax folder.
- If you are claiming Medical Expenses, do not send individual prescription receipts. Instead, obtain a summary of your calendar year prescriptions from your pharmacist to provide to me.
- If you are claiming RRSP contributions, I require receipts covering Mar-Dec of the tax year (e.g. 2025) plus receipts for Jan-Feb following the tax year (e.g. 2026).
- Send me one complete tax folder using Dropbox, or Google Drive, or e-mail attachment. Of course you can have multiple sub-folders included in your main tax folder.
- If you have previously used Dropbox or Google Drive to share your tax information with me, simply add the current year folder to our existing shared folder and let me know you have done so.
- Please respond as quickly as possible to any questions I may send you via e-mail or text message or phone call. Time is always of the essence during tax filing season.
- Please review the prepared PDF tax return file I will e-mail to you. If no corrections or other changes are required, kindly respond to my e-mail with your approval for me to file your tax return on your behalf with CRA. It is also essential that you sign and return form T183.
- My invoice for preparing your tax return will be included with your tax return. Kindly pay this invoice via e-transfer when you receive it. I am not a bank nor a lending facility. Payment is due upon your receipt of my invoice. Your tax return will be filed with CRA once signed form T183 and your e-transfer are received. Thank you.
